Flowsana’s IF-THEN Rules allow you to automate a wide variety of actions on your Asana information. 

Here is a step-by-step guide illustrating how to create a Rule Workflow:

  • If you find that elements you need for your rule, such as Columns/Sections, Tags, Users, or Custom Fields, are not showing, it’s probably because they were recently added to Asana. In this case, select the appropriate “Refresh Data” option, then wait a few minutes until you get an email that your data has been refreshed. At that point, the element you need should appear when you go to build your rule.

  • Note that you can have any number of Rule Workflows active for a given project. Be mindful about creating multiple rules which have interactions with each other. Note that multiple rules within a project will execute in the order they were created; this order is reflected in the order that rules are listed on your My Workflows page.

  • Once you have a number of rules set up for a given project, you have the ability to duplicate all of those rules over to another project. See How to Duplicate Rules for details.